Partner Self Declaration Affidavit - India Govt Project PDF Template

About this agreement

Title: Affidavit for Self Declaration by the Partner of Company Regarding the Govt. Project Format

Need a professional Affidavit for Self Declaration by the Partner of Company Regarding the Govt. Project Format to streamline your government tender submissions? Our ready-to-use legal template in PDF and Word formats is designed specifically for Indian businesses, ensuring compliance with government project requirements.

In the competitive world of government contracts, submitting accurate and legally sound documentation is crucial. The Affidavit for Self Declaration by the Partner of Company Regarding the Govt. Project Format serves as a sworn statement by a company partner, declaring key facts about the company's eligibility, financial standing, and commitment to the project. This document is often mandatory for empanelment, bidding, or project execution with central or state government bodies in India.

Why is the Affidavit for Self Declaration by the Partner of Company Regarding the Govt. Project Format Important?

This affidavit plays a pivotal role in establishing trust and transparency with government authorities. It helps verify that the company has no blacklisting history, meets technical qualifications, and adheres to all tender conditions. Non-compliance can lead to bid rejection, legal penalties, or disqualification from future projects. By using a standardized Affidavit for Self Declaration by the Partner of Company Regarding the Govt. Project Format, businesses can avoid errors, save time, and boost their chances of securing lucrative government contracts. It's particularly vital under schemes like Make in India, PM Gati Shakti, or various PSU tenders where self-certification is emphasized.

Key Elements of the Affidavit Format

A comprehensive Affidavit for Self Declaration by the Partner of Company Regarding the Govt. Project Format should include the following essential sections:

Affiant's Details: Full name, designation (Partner), company name, address, and contact information.
Company Background: Registration details, PAN, GSTIN, and partnership deed reference.
Project-Specific Declarations: Statements on no criminal records, financial solvency, technical capability, and compliance with labor laws.
No Conflict of Interest: Affirmation that the company has no affiliations with government officials or competitors that could bias the process.
Undertakings: Commitments to execute the project as per specifications, timelines, and penalties for breach.
Verification and Attestation: Signed by the partner, notarized, and dated with court fee stamp where required.

These elements ensure the document meets court and government scrutiny standards, making it a reliable legal template.

Who Should Use This Affidavit for Self Declaration by the Partner of Company Regarding the Govt. Project Sample?

This format is ideal for:

Partners of partnership firms bidding for infrastructure, defense, or public works projects.
Companies involved in civil works, IT services, or manufacturing tenders from ministries like MoRTH, Defence, or Railways.
MSMEs and startups seeking government empanelment under Atmanirbhar Bharat.
Legal teams preparing documentation for arbitration or compliance audits.

Whether you're a small enterprise or a large firm, this customizable Affidavit for Self Declaration by the Partner of Company Regarding the Govt. Project Format simplifies the process.

Download Your Ready-to-Use Affidavit Template Today

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Important Note

While this Affidavit for Self Declaration by the Partner of Company Regarding the Govt. Project Format is a ready-to-use legal template, it's recommended to consult a qualified lawyer to adapt it to your specific circumstances. Ensure notarization and stamping as per local laws. Explore related documents like Partnership Deed Format, Government Tender Affidavit, No Blacklisting Certificate, or Experience Certificate for comprehensive tender kits. Keywords: affidavit sample India, self declaration format PDF, company partner affidavit Word download, govt project legal template, customizable agreement free download.

AFFIDAVIT FOR SELF DECLARATION BY THE PARTNER OF COMPANY REGARDING THE GOVT. PROJECT

Non-Judicial

Before the Ld. Notary public at …………...............(Name of place)

A F F I D A V I T

I, _______________________, S/W/D of ________________, aged _______ years, Residing at ____________________ _______________________(Address with pin code, P.O, P.S, District and State), Partner of ___________________(Name company), do hereby solemnly affirm and declare in connection with “______________________ Project”(Name of Govt. project) Package No ___________ as follows:-

1. That I, the undersigned, do certify that all the information furnished & statements made in the bid documents are true and correct to the best of my knowledge and belief.

2. That the undersigned also hereby certifies that neither any near relations of DE/SE/AE/SAE of the Department nor any retired gazetted officers are in our employment.

3. The undersigned would authorise and request any bank, person, firm or corporation to furnish pertinent information as deemed necessary and or as requested by the Department to verify this statement.

4. The undersigned understands and agrees that the bid shall remain open for Acceptance 180 days from the date of opening of financial bid.

5. The undersigned agrees to invest ____(%) of the contract price of works by cash during the implementation of the works.

6. The undersigned agrees to authorise the authority to seek references from the Bankers of the undersigned.

7. If the contract is awarded to us, we will deploy at site all necessary T&P and equipments as listed in the ITB of the bidding document immediately on receipt of the work order. We would commence the work only on deployment of machineries at site to the full satisfaction of the Engineer-in Charge. We would be duty bound to use those equipments at site to achieve the best result as per requirement of the contract. We would upkeep and maintain those equipments in running condition till completion of the Project. Any breakdown of any equipment will be replaced immediately. No part of equipment will be shifted to another site without the written permission of the E.I.C.

8. We would establish a site Laboratory with minimum testing equipments/apparatus as listed in the ITB to conduct the various tests on soil, aggregates, cement, concrete to maintain the quality at site. We will upkeep the Laboratory set-up in good condition of the Project.

9. We would deploy at site all necessary technical Personnel as listed in ITB for efficient contract management and supervision of works with a view to achieving best quality of works at site.

10. We would carry out all necessary tests of all major items at frequency spelled out in the contract document / MORD Specification book / SP 20/SP 72 to achieve the best quality work at site. We will be contract bound to bring to the notice of the EIC any non-compliance of test results along with the action taken report.

11. Any departure whatsoever in any form will be considered as breach of contract. In such situation the Department at his liberty may with hold our payment till we rectify the defects or fulfil our contractual obligation. In this connection, Departmental decision will be final and binding.

12. The undersigned also certifies that neither we have abandoned any work awarded to us, nor any penal action was taken against us by any department. The undersigned also declares that we do not have any running litigation with any department.

That the Statements made in para 1 and 12 above are true to the best of my knowledge and belief and rest are my submission and I sign this affidavit on this the ______(day)_____________(month), __________(year) at _____________ (Name of place).

D E P O N E N T

Identified by me

Advocate/ ________(Name of place)

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Important Guidelines

Guideline for Drafting an Affidavit for Self Declaration by a Partner of a Company Regarding a Government Project:

Usage: An Affidavit for Self Declaration by a Partner of a Company is commonly used in the context of bidding for government projects or contracts. It serves as a formal statement in which a partner of the bidding company declares certain facts or information required by the government or contracting authority. This affidavit may include details related to the company's eligibility, financial status, compliance with project requirements, and adherence to ethical standards. Here's a concise guideline:

Header: Begin with a title that clearly identifies the document, such as "Affidavit for Self Declaration by Company Partner for Government Project."

Affiant Details: Include the full name, position, and contact information of the partner making the declaration. Specify their role and responsibilities within the company.

Company Information: Provide the full legal name of the bidding company, its registration number, and relevant details about its ownership structure and corporate history.

Project Details: Specify the name and reference number of the government project or contract for which the bid is being submitted.

Declaration of Facts: Clearly state the facts or information that the partner is declaring. This may include confirming the company's financial stability, experience, ability to meet project requirements, compliance with ethical standards, and any other relevant details.

Sworn Oath: Include a statement indicating that the affidavit is being made under oath, and all information provided is true and accurate to the best of the partner's knowledge.

Authorization: If required, include a statement authorizing the government or contracting authority to verify the information provided.

Signature and Date: Provide spaces for the partner's signature and the date of the affidavit.

Common Mistakes to Avoid:

Inaccurate Information: Ensure that all details and facts declared in the affidavit are accurate and supported by evidence. Unclear Statements: Use clear and concise language to avoid any ambiguity or misunderstandings. Failure to Include Required Information: Review the government or contracting authority's requirements carefully to include all necessary information. Lack of Notarization: Depending on local or legal requirements, consider having the affidavit notarized for added legal validity. Failure to Submit Timely: Ensure that the affidavit is submitted within the specified deadline along with the bid documents. Drafting an Affidavit for Self Declaration is crucial for establishing credibility and eligibility when bidding for government projects. Consult with legal advisors or procurement experts to ensure compliance with specific project requirements and regulations when creating such affidavits.

Frequently asked questions

What is the purpose of the Affidavit for Self Declaration by the Partner of Company regarding Govt. Project?→

This affidavit serves as a sworn self-declaration by a company partner, confirming eligibility, compliance, or facts related to a government project in India. It is commonly required for tender submissions or project approvals under Indian procurement laws.

Is this affidavit legally valid in India?→

Yes, it is legally valid across India when drafted correctly, executed on appropriate stamp paper, notarized or attested by a gazetted officer, and complies with the Indian Evidence Act, 1872.

Do I need to pay stamp duty for this affidavit in India?→

Yes, stamp duty is required and varies by state (typically Rs. 10-100 for affidavits). Use non-judicial stamp paper as per your state's Indian Stamp Act before execution.

In what format can I download this affidavit?→

Download it in editable Microsoft Word (.docx) or ready-to-print PDF formats for convenience and immediate use.

Can I customize this affidavit for my company's government project?→

Yes, it is fully customizable. Edit company details, project specifics, and declarations to suit your needs before printing, stamping, and notarizing.

Who should use this Affidavit for Self Declaration regarding Govt. Project?→

Company partners or authorized directors bidding on or participating in Indian government projects, where self-certification of no blacklisting, financial stability, or eligibility is mandated.