About this agreement
REQUISITION FOR AN EXTRAORDINARY GENERAL MEETING OF THE COMPANY
Need a reliable Requisition for an Extraordinary General Meeting of the Company format to exercise your shareholder rights promptly? Our customizable legal template in PDF or Word format is ready for free download, tailored for Indian companies under the Companies Act, 2013.
What is a Requisition for an Extraordinary General Meeting of the Company?
A Requisition for an Extraordinary General Meeting (EGM) of the Company is a formal legal document prepared by shareholders to request the board of directors to convene an urgent general meeting. Governed by Section 100 of the Companies Act, 2013, this requisition format allows qualifying shareholders—those holding at least 10% of the paid-up share capital carrying voting rights—to demand an EGM for critical matters not covered in the annual general meeting. It's essential for addressing pressing issues like director appointments, mergers, or governance concerns without delay.
This ready-to-use Requisition for an Extraordinary General Meeting of the Company sample ensures compliance with statutory requirements, preventing procedural lapses that could invalidate the meeting.
Why is a Requisition for an Extraordinary General Meeting Format Important?
In the dynamic business landscape of India, shareholder activism is key to corporate governance. This format is crucial because:
- It upholds democratic rights under company law, empowering minority shareholders.
- Failure to respond within 21 days can allow requisitionists to conduct the EGM themselves, backed by a deposit refundable only if successful.
- It meets court and regulatory scrutiny, such as from the Ministry of Corporate Affairs (MCA) or National Company Law Tribunal (NCLT).
- Protects against mismanagement by enabling swift resolutions on urgent agendas.
Using a professional Requisition for an Extraordinary General Meeting of the Company template minimizes errors, saves time, and boosts credibility in legal proceedings.
Key Elements of the Requisition for an Extraordinary General Meeting Format
A comprehensive Requisition for an Extraordinary General Meeting of the Company sample must include:
- Company Details: Registered name, CIN, address, and board composition.
- Requisitionists' Information: Names, addresses, shareholding details, and proof of 10% voting rights.
- Agenda Items: Clear, specific resolutions proposed for the EGM.
- Deposit Clause: Reference to the deposit amount (1/20th of paid-up capital or ₹1 lakh, whichever is less).
- Timeline Demand: Request for EGM within 21 days, with consequences of non-compliance.
- Signatures and Date: Authenticated by all requisitionists.
- Attachments: Share certificates, authorization letters, or power of attorney.
Our legal template incorporates these elements in a structured, customizable Word or PDF format, ensuring it's court-ready.
Who Should Use This Requisition Format?
This versatile document suits:
- Minority Shareholders in private or public limited companies facing board inaction.
- Institutional Investors pushing for strategic changes.
- Family Businesses resolving ownership disputes.
- Startups and SMEs under Indian jurisdiction needing quick governance fixes.
Common use cases include approving amalgamations, removing directors, or altering articles of association—vital for civil disputes or business continuity.
Download Your Free Requisition for an Extraordinary General Meeting of the Company Template Today!
Get instant access to our free downloadable Requisition for an Extraordinary General Meeting of the Company format in PDF or editable Word. Customize it with AI tools or professional legal help for your specific needs. Perfect for quick deployment in India-compliant scenarios.
Final Note
While this ready-to-use, customizable legal template streamlines the process, it's not a substitute for personalized legal advice. Consult a company secretary or lawyer to adapt it to your situation. Explore related resources like Shareholder Agreement Format, Board Resolution Sample, or EGM Notice Template for complete corporate compliance.
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Important Guidelines
A requisition for an Extraordinary General Meeting (EGM) of a company is drafted when shareholders wish to propose specific resolutions or address urgent matters beyond the scope of regular meetings. Here are guidelines for drafting such a requisition:
Clear Purpose: Clearly state the purpose of the EGM, outlining the resolutions or matters to be discussed, ensuring transparency and understanding.
Legal Basis: Ground the requisition in applicable legal provisions and the company's articles of association, ensuring compliance with relevant regulations.
Shareholder Details: Include details of the shareholders making the requisition, such as names, addresses, and shareholding details, for authentication and verification purposes.
Resolutions Proposed: Specify the resolutions proposed for discussion at the EGM, providing clear wording and rationale for each resolution.
Common Mistakes to Avoid:
Vague Language: Clearly articulate the purpose and resolutions to avoid misinterpretation or confusion among shareholders and the company's management.
Non-Compliance: Ensure that the requisition complies with the company's articles of association and legal requirements to prevent challenges or objections to the process.
Incorrect Shareholder Information: Verify and provide accurate details of the shareholders making the requisition, preventing disputes over the legitimacy of the request.
Missing Supporting Documents: Include any supporting documents or proxies required under the company's rules to strengthen the requisition's validity and enforceability.
By adhering to these guidelines and avoiding common mistakes, a well-drafted requisition for an EGM will effectively communicate shareholders' intentions and facilitate the necessary procedures for convening an Extraordinary General Meeting of the company.
Frequently asked questions
What is a Requisition for an Extraordinary General Meeting of the Company?→
This legal document under Indian Companies Act, 2013 (Section 100), allows shareholders holding at least 10% voting rights or 100 members to request the company call an EGM for specific resolutions outside regular AGMs.
Is this requisition valid and enforceable in India?→
Yes, this customizable template complies with Companies Act, 2013 requirements for shareholder requisitions, ensuring legal validity when properly executed and submitted to the Board.
Does this requisition require stamp duty in India?→
No stamp duty is typically required for shareholder requisitions or notices under Indian Stamp Acts, but verify state-specific rules; it's a non-contractual notice document.
In what format can I download this Requisition for EGM?→
Download this agreement in editable Word (.docx) or PDF formats for easy customization and printing.
Can I customize or edit this EGM requisition template?→
Yes, this fully customizable Word template allows editing details like company name, shareholder info, and resolutions before use in India.
Who should use this Requisition for Extraordinary General Meeting?→
Minority shareholders or groups with requisite voting power use this when the Board refuses to convene an EGM, empowering them under Indian company law.