Free PDF Template: Indemnity Bond for Duplicate Shares Certificate India

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INDEMNITY BOND FOR ISSUE OF DUPLICATE SHARES CERTIFICATE

Lost your original share certificate and need a duplicate issued quickly? Download our ready-to-use Indemnity Bond for Issue of Duplicate Shares Certificate Format, a customizable legal template in PDF and Word formats tailored for India. This essential document protects companies while helping shareholders replace lost or damaged certificates seamlessly.

What is an Indemnity Bond for Issue of Duplicate Shares Certificate?

An Indemnity Bond for Issue of Duplicate Shares Certificate is a legal undertaking provided by a shareholder to the company when applying for a duplicate share certificate. It serves as a guarantee that the shareholder will compensate the company for any losses arising if the original certificate resurfaces after the duplicate is issued. Governed by Section 46 of the Companies Act, 2013, and Rule 6(2) of the Companies (Share Capital and Debentures) Rules, 2014, this bond is mandatory in India for issuing duplicates to prevent fraud and duplicate claims on shares.

This professional Indemnity Bond Format ensures compliance with SEBI guidelines and company bylaws, making it a vital tool for resolving lost certificate issues without legal hurdles.

Why is the Indemnity Bond for Issue of Duplicate Shares Certificate Important?

Losing a share certificate can halt your ability to transfer shares, receive dividends, or exercise voting rights. Without a proper Indemnity Bond Sample, companies hesitate to issue duplicates due to risks of financial loss or litigation. Key benefits include:

Risk Mitigation: Protects the company from potential double liability.
Legal Compliance: Meets statutory requirements under Indian company law.
Speedy Resolution: Expedites the duplicate issuance process.
Cost-Effective: Avoids lengthy court procedures or FIR filings in some cases.

Using a standardized Indemnity Bond for Duplicate Shares Certificate Format saves time and ensures your application is processed efficiently by registrars or company secretaries.

Key Elements of the Indemnity Bond Format

Our Indemnity Bond for Issue of Duplicate Shares Certificate includes all essential sections for completeness:

Parties Involved: Details of the applicant (shareholder) and the company.
Share Details: Certificate number, folio number, number of shares, class of shares, and distinctive numbers.
Declaration of Loss: Statement confirming the original certificate is lost, stolen, or destroyed, with circumstances.
Indemnity Clause: Promise to indemnify the company, its directors, and officers against losses.
Surety/Guarantor: Details of a surety (often required) who co-signs the bond.
Affidavit and Notarization: Space for affidavit verification and notary attestation.
Witnesses: Signatures of two witnesses.
Date and Execution: Proper dating and execution formalities.

This comprehensive structure makes our legal template ready to use and fully customizable.

Who Should Use This Indemnity Bond Sample?

Individual Shareholders: Whose physical share certificates are lost or damaged.
HUFs, Trusts, and NRIs: Holding shares in Indian companies.
Companies and RTA Firms: To standardize duplicate issuance requests.

Common use cases include post-dematerialization transitions, forgotten certificates from old investments, or theft incidents. Ideal for listed and unlisted companies across India.

Download Your Indemnity Bond for Issue of Duplicate Shares Certificate Now

Get instant access to our free downloadable Indemnity Bond Format in PDF/Word. Customize it with AI assistance or seek legal help for specific needs. Perfect for quick filings with company registrars.

Important Note

While this Indemnity Bond for Duplicate Shares Certificate Sample is designed to meet general requirements, consult a legal professional for case-specific advice. Customize as per your company's articles of association. Explore related templates like Share Transfer Deed, Affidavit for Lost Shares, or Duplicate FC-4 Form for complete solutions. Ensure notarization and stamp duty compliance as per state laws in India.

INDEMNITY BOND FOR ISSUE OF DUPLICATE SHARES CERTIFICATE

Non-Judicial

To,

The Company Secretary,

_________________________ (Name of Company)

_____________________________ (Name of Palce),

____________________ (Name of City with pin code)

WHEREAS

I, ___________________________, Son/Daughter/Wife of ______________, aged _____________ years, residing at ________________________________ (Address with pin code, P.O, P.S and District), hold ________ equity shares of face value of Rs. _____ each of _____________________ (Name of Company), having its registered office at _____________________________________ (Address with pin code), as per the details given below:-

Folio No.	Certificate No.	Distinctive Nos.		No. of Shares
		From	To

WHEREAS

The share certificate No. _____________ in respect of the above shares has been lost or mislaid and is not traceable. I declare that the said share certificate was not accompanied by any blank transfer deed signed by me and that I have not, nor has any person by my order disposed off, parted with or pledged/ deposited by way of security the said share certificate or assigned my interest therein or any part have neither been sold or transferred to anybody by me and I am entitled to the custody of the certificate of title relating to such shares as I am the absolute owner of the same as registered shareholder. I undertake to surrender the said share certificate to the company if and when the same is found at a later date.

NOW THEREFORE:

I, have requested the company to issue duplicate share certificate in lieu of the original shares covered under Folio No. ______________ and bearing Certificate No. _________________ held by me.

In consideration of the Company having agreed to issue duplicate share certificate for the aforesaid shares in my name, I am executing a bond in favour of the Company.

Upon the Company, having agreed to issued duplicate share certificate for the aforesaid shares, I the undersigned applicant hereunder for myself my heirs, executors, administrators and assigns do hereby jointly and severally covenant with the Company, its successors and assigns and agree and undertake at all times save, defend and to indemnify and keep indemnified the Company, its successors and assigns its estate and effects, and its directors, manager, secretary and shareholders and their heirs, executors and assigns from and against all actions, suits, proceedings, accounts, claims and demands whatsoever for or on account of the said shares or dividends or any part thereof or otherwise in connection with the same, and from and against all losses, costs, claims, actions, demands, risks, charges, expenses, damages and losses arising in any manner howsoever.

IN WITNESS WHEREOF I, the applicant herein have signed and set my hands on this ________ day of _____________ month _________ year.

Name and address of the Shareholder(s) Signature of the Shareholder

___________________________

______________________________________

_________________________________________

Name and address of Witness Signature of the Witness

Place :

Date:

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Important Guidelines

Guidelines for Drafting Indemnity Bond for Issue of Duplicate Shares Certificate:

Purpose and Usage: An Indemnity Bond for the Issue of Duplicate Shares Certificate is employed when a shareholder requests a replacement for a lost, damaged, or misplaced shares certificate. This legal document ensures that the issuing company is indemnified against any potential future claims related to the duplicate certificate.

Key Drafting Considerations:

Shareholder Identification: Clearly identify the shareholder (indemnifier) seeking the duplicate shares certificate, providing their full legal name, contact details, and relevant shareholder information.

Shares Certificate Details: Explicitly state the details of the original shares certificate, including the certificate number, date of issue, and any unique identifiers.

Indemnity Clause: Articulate the indemnity clause, wherein the shareholder affirms the loss of the original certificate and indemnifies the company against any future claims or disputes related to the duplicate shares certificate.

Responsibility for Safekeeping: Include a statement acknowledging the shareholder's responsibility for the safekeeping of the duplicate shares certificate and preventing any misuse.

Notarization and Signature: Ensure the indemnity bond is properly notarized for legal validity. The shareholder must sign the document before a notary public.

Common Mistakes to Avoid:

Ambiguous Language: Avoid using ambiguous language. Clearly articulate the terms of indemnification to prevent misunderstandings or disputes.

Inadequate Certificate Details: Provide accurate and detailed information about the original shares certificate. Incomplete details may lead to processing delays.

Failure to Notarize: Neglecting proper notarization may compromise the legal validity of the indemnity bond. Ensure the document is notarized for authenticity.

Lack of Specificity: Be specific about the scope and limitations of the indemnification. Vague language may lead to complications.

Not Complying with Company Policies: Ensure the indemnity bond aligns with the specific policies and procedures of the issuing company. Failure to do so may result in non-compliance and processing issues.

Drafting this indemnity bond requires attention to detail to facilitate the issuance of a duplicate shares certificate. Adhering to these guidelines ensures a well-crafted document that protects both the shareholder and the company, providing legal assurance while minimizing potential liabilities or disputes.

Frequently asked questions

What is an Indemnity Bond for Issue of Duplicate Shares Certificate?→

This legal agreement in India is used by shareholders to indemnify the company against losses from issuing a duplicate share certificate for a lost original, as required under the Companies Act, 2013.

Is this Indemnity Bond legally valid in India?→

Yes, this indemnity bond is a standard, legally enforceable document in India for obtaining duplicate share certificates from companies.

Do I need to pay stamp duty on this Indemnity Bond?→

Yes, under the Indian Stamp Act, indemnity bonds require state-specific stamp duty (e.g., Rs. 100-500). Ensure proper stamping before execution for legal validity.

In what format can I download this Indemnity Bond?→

Download this customizable indemnity bond in PDF (non-editable) or Word (editable) formats, suitable for use across India.

Can I customize or edit this Indemnity Bond template?→

Yes, the Word version allows full customization of details like shareholder info, company name, and share particulars for your specific needs in India.

Who should use this Indemnity Bond for duplicate share certificates?→

Indian shareholders who have lost their original share certificate should use this bond, typically with an FIR and affidavit, to request a duplicate from the company.

INDEMNITY BOND FOR ISSUE OF DUPLICATE SHARES CERTIFICATE

Non-Judicial

To,

The Company Secretary,

_________________________ (Name of Company)

_____________________________ (Name of Palce),

____________________ (Name of City with pin code)

WHEREAS

Folio No.	Certificate No.	Distinctive Nos.		No. of Shares
		From	To

WHEREAS

NOW THEREFORE:

I, have requested the company to issue duplicate share certificate in lieu of the original shares covered under Folio No. ______________ and bearing Certificate No. _________________ held by me.

In consideration of the Company having agreed to issue duplicate share certificate for the aforesaid shares in my name, I am executing a bond in favour of the Company.

IN WITNESS WHEREOF I, the applicant herein have signed and set my hands on this ________ day of _____________ month _________ year.

Name and address of the Shareholder(s) Signature of the Shareholder

___________________________

______________________________________

_________________________________________

Name and address of Witness Signature of the Witness

Place :

Date:

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