Non-Listed Cos Stock Exchange Application Letter Template PDF India

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FORM OF LETTER OF APPLICATION TO STOCK-EXCHANGE BY NON-LISTED COMPANIES FOR NEW OR FURTHER ISSUES

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Non-Judicial

FORM OF LETTER OF APPLICATION TO STOCK-EXCHANGE BY NON-LISTED COMPANIES FOR NEW OR FURTHER ISSUES

Letter of application

(By companies not listed on the Exchange)

From: Date

To,

The Secretary,

The Stock Exchange,

Bombay

Dear Sir,

In conformity with the listing requirements of the Stock Exchange, we hereby apply for admission of the following securities* of the Company to dealings on the Exchange:

(1) ...................................................

(2) ...................................................

(3) ...................................................

(4)...................................................

**The securities mentioned at ( ) above are proposed to be issued by Prospectus/Offer for Sale/Circular (conversion, exchange, rights, open offer, capitalization of reserves)/Placing, full particulars of which are given in the statement sent herewith (together with the reasons for the procedure proposed when a Placing is intended).

**It is intended to make an Offer for Sale/a Placing of the securities mentioned at above which have been already issued. We enclose a statement giving full particulars of when, how and to whom the securities were issued and full details of the proposed offer for Sale/Placing (together with the reasons for the procedure proposed when a Placing is intended).

We send herewith/undertake to send*** the Listing Application Forms and the Distribution Schedules, duly completed. We also forward the documents (or drafts thereof) as per list attached and undertake to furnish such additional formation and documents as may be required.

"We further undertake to submit to the Exchange a copy of the Acknowledgement card or letter indicating the observations on draft prospectus/letter of offer/offer document by SEBI, and a certificate from a Merchant Banker acting as a lead manager to the issue reporting positive compliance by our company of the requirements on disclosure and investor protection issued by SEBI.

We understand that in the event of our failure to submit the above documents or withdrawal of Acknowledgement Card by SEBI, we shall be liable to refund the subscription money to the investors immediately.

We undertake to be bound by all requirements, terms and provisions and conditions including condition relating to payment of security deposit as contained in the Rules, Bye laws and Regulations of your Exchange

Yours faithfully,

................................

(Signature of Managing Director)

Notes

*Please enumerate separately shares which are not identical in all respects. Shares are identical in all respects only if

(i) they are of the same nominal value and the same amount per share has been called up;

(ii) they are entitled to dividend at the same rate and for the same period, so that at the next ensuing distribution the dividend payable on each share will amount to exactly the same sum net and gross; and

(iii) they carry the same rights in all other respects.

**Applicable only when securities for which application for admission to dealings is made are proposed to be issued or having already been issued it is intended to make a placing or an offer for sale. Please strike out where not applicable.

***Applicable to new companies only. Please strike out where not applicable.

List of supporting documents to be filed with the listing application

(Please check the square against documents forwarded with the application)

1. Three certified Copies of

(a) Memorandum and Articles of Association;

(b) Debenture Trust Deed.

2. Copies of all

(a) Prospectus;

(b) Statements in lieu of Prospectus;

(d) Circulars offering securities for subscription or sale during the last five years;

(e) Advertisement offering securities for subscription or sale during the last five years;

(f) Acknowledgement card or letter indicating the observations on draft prospectus by Securities and Exchange Board of India;

(g) Certificate from a merchant banker acting as a lead manager to the issue reporting positive compliance by the company of requirements on Disclosure and Investor Protection issued by the Securities and Exchange Board of India.

3. Copy of every letter, Report, Balance Sheet, Valuation, Contract, Court order or other document any part of which is reproduced or referred to in any prospectus Offer for Sale, Circular of Advertisement offering securities for subscription or sale during the Last five years.

4. Certified copy of Letter of Consent of the Controller of Capital Issues.,

5. Certified copies of

(a) Underwriting Agreements;

(b) Sub-underwriting Agreements;

(c) Sub-underwriting Letters together with a statement containing the names, addresses and description of the sub-underwriters and the amounts sub? underwritten by each of them;

(d) Brokerage Agreements;

(e) Letters of Appointment of Official Brokers and Sub-brokers together with a statement of the terms and conditions of appointment.

6. Certified copies of?

(a) Vendor's Agreements;

(b) Promoters' Agreements;

7. Certified copies of Service Agreement with?

(a) The Managing Director;

(b) Technical Director;

8. Certified copies of Agreements with?

(a) Selling Agents;

(b) Sales Managers.

9. Statement containing particulars of the dates of and parties to all material contracts, agreements (including agreements for technical advice and collaboration), concessions and similar other documents (except those entered into in the ordinary course of the business carried on or intended to be carried on by the Company) together with a short description of the terms, subject matter and general nature of documents.

10. Three copies of Directors' Reports and Balance Sheets for the last ten years.

11. Copies of Agreements with the Industrial Finance Corporation, Industrial Credit and Investment Corporation and such other bodies.

12. Short history of the company including particulars of any reorganization, reconstruction, amalgamation, etc., together with details of the Company's activities.

13. Specimen (cancelled and marked as such) of?

(a) Share Certificates;

(b) Debenture Certificates;

14. Specimens (if any) of-

(a)Letters of Allotment;

(b)Letters of Acceptance;

15. Specimens (cancelled and marked as such) of?

(a) Transfer Receipts;

(b) Split Receipts;

Note.-The above list indicates documents ordinarily required in support of a listing application. In special circumstances, additional documents may be required

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About this agreement

Title: FORM OF LETTER OF APPLICATION TO STOCK-EXCHANGE BY NON-LISTED COMPANIES FOR NEW OR FURTHER ISSUES Format

Need a compliant FORM OF LETTER OF APPLICATION TO STOCK-EXCHANGE BY NON-LISTED COMPANIES FOR NEW OR FURTHER ISSUES Format for your company's listing application in India? Download our free, ready-to-use template in PDF or Word format today and streamline your stock exchange approval process.

What is the FORM OF LETTER OF APPLICATION TO STOCK-EXCHANGE BY NON-LISTED COMPANIES FOR NEW OR FURTHER ISSUES Format?

The FORM OF LETTER OF APPLICATION TO STOCK-EXCHANGE BY NON-LISTED COMPANIES FOR NEW OR FURTHER ISSUES Format is a prescribed legal document under Rule 4(4)(a) of the Securities Contracts (Regulation) Rules, 1957. It is used by unlisted public companies in India to formally apply to a recognized stock exchange for permission to list their securities in case of new issues or further issues, such as public issues, rights issues, or bonus issues. This format ensures that your application meets SEBI and stock exchange regulatory standards, avoiding delays or rejections.

In the dynamic Indian capital markets, non-listed companies often seek listing to raise capital efficiently. This letter serves as the initial formal communication, outlining the company's intent and providing essential details about the proposed issue.

Why is it Important?

Submitting the correct FORM OF LETTER OF APPLICATION TO STOCK-EXCHANGE BY NON-LISTED COMPANIES FOR NEW OR FURTHER ISSUES Format is crucial for regulatory compliance. Stock exchanges like BSE and NSE mandate this application before granting listing permission. Non-compliance can lead to application rejection, legal penalties, or delays in fundraising. Key benefits include:

Regulatory Adherence: Aligns with SEBI guidelines and SCRR provisions.
Time-Saving: Pre-formatted and customizable, reducing drafting time.
Professional Presentation: Builds credibility with exchanges and investors.
Risk Mitigation: Covers all mandatory disclosures to prevent scrutiny.

This format is especially vital in India's growing IPO and listing ecosystem, where over 200 companies list annually on main boards.

Key Elements of the Format

Our FORM OF LETTER OF APPLICATION TO STOCK-EXCHANGE BY NON-LISTED COMPANIES FOR NEW OR FURTHER ISSUES Format includes all essential sections:

Company Details: Name, registered office, CIN, contact information.
Issue Particulars: Type of issue (new/further), size, price, objects of the issue.
Board Resolution: Copy of resolution authorizing the application and issue.
Compliance Declarations: Undertakings on eligibility, disclosures, and no litigations.
Supporting Documents List: References to prospectus, financials, and other annexures.
Authorization: Signed by directors or authorized signatory.
Date and Place: Proper execution details.

These elements ensure completeness as per stock exchange checklists.

Who Should Use It?

This format is ideal for:

Unlisted public limited companies in India planning public offers, rights issues, or bonus issues.
Startups and SMEs seeking listing on SME platforms like BSE SME or NSE Emerge.
Corporates expanding capital base through further issues. Common use cases include pre-IPO preparations, rights issues during expansions, or bonus allotments to reward shareholders.

Download Your Ready-to-Use Template Now

Get instant access to our customizable FORM OF LETTER OF APPLICATION TO STOCK-EXCHANGE BY NON-LISTED COMPANIES FOR NEW OR FURTHER ISSUES Format. Available in editable Word and PDF formats for free download. Tailor it using our AI-powered customization tool or consult our legal experts for personalized assistance.

Important Note

While this legal template is designed for Indian companies and court/stock exchange requirements, it should be reviewed by a qualified company secretary or lawyer. Customize as per your specific issue details and latest SEBI circulars. For related documents, explore our listing agreement format, in-principle approval letter sample, or stock exchange compliance templates. Ensure professional legal advice for binding use.

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Important Guidelines

Guidelines for Drafting Form of Letter of Application to Stock Exchange by Non-Listed Companies for New or Further Issues:

The Form of Letter of Application is a formal document submitted to a stock exchange by non-listed companies seeking approval for new or further issues of securities. Follow these guidelines for effective drafting:

Clarity in Purpose: Clearly state the purpose of the letter ? seeking approval for new or further issues. Provide a concise overview of the proposed securities offering.

Details of Securities: Specify the type, quantity, and terms of the securities to be issued. Clearly outline the proposed pricing and any relevant terms and conditions.

Legal Compliance: Ensure strict adherence to the rules and regulations of the stock exchange. Verify compliance with securities laws and any specific listing requirements.

Information Disclosure: Provide comprehensive information about the company's financial health, operations, and the intended use of funds raised through the new or further issues.

Common Mistakes to Avoid:

Incomplete Information: Avoid omitting crucial details about the securities offering. Incomplete information may lead to delays or rejection of the application.

Non-Compliance with Listing Requirements: Thoroughly review and comply with the specific listing requirements of the stock exchange. Failure to do so can result in a rejection.

Inaccurate Financial Information: Ensure accuracy in financial disclosures. Inaccurate financial information may erode investor confidence and violate regulatory standards.

Ambiguous Language: Use clear and unambiguous language to convey intentions and terms. Ambiguities may lead to misunderstandings and regulatory issues.

By adhering to these guidelines and avoiding common mistakes, companies can draft a comprehensive and compliant Form of Letter of Application, facilitating the approval process for new or further issues on a stock exchange.

Frequently asked questions

What is the Form of Letter of Application to Stock Exchange by Non-Listed Companies for New or Further Issues?→

This is a standard legal document used by non-listed companies in India to formally apply to a stock exchange for listing new or further issues of securities, in compliance with SEBI regulations.

Is this Letter of Application legally valid in India?→

Yes, this form is legally valid in India when used as per SEBI listing norms and stock exchange requirements, ensuring proper application process.

Does this letter require stamp duty in India?→

Stamp duty is generally nominal for such applications under the Indian Stamp Act; it varies by state and should be paid as per the jurisdiction of the stock exchange.

In what format can I download this agreement?→

Download this legal agreement in editable Word or non-editable PDF format for convenience and customization needs.

Can I customize this Letter of Application template?→

Yes, this customizable Word template allows editing of company details, issue information, and enclosures to fit your specific requirements in India.

Who should use this Form of Letter of Application to Stock Exchange?→

Non-listed public companies in India planning new or further issues of securities that require stock exchange listing approval should use this form.