Form 7C Companies Act 1956 Template

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FORM 7C OF THE COMPANIES ACT, 1956

Need a reliable FORM 7C of the Companies Act, 1956 format to intimate the Registrar of Companies about your books of account location? Download our free customizable legal template in PDF or Word format and stay compliant with Indian company law effortlessly.

What is FORM 7C of the Companies Act, 1956?

FORM 7C of the Companies Act, 1956 is a mandatory statutory form prescribed under Rule 7C of the Companies (Central Government's) General Rules and Forms, 1956. It is used by companies registered in India to notify the Registrar of Companies (ROC) about the address at which the company's books of account are maintained, as required under Section 209(1) of the Act. This applies when the books, accounting records, and other financial documents are kept at a place other than the registered office of the company.

Companies must file this form within 7 days of deciding the location or any change therein. Non-compliance can lead to penalties under the Act, making this ready-to-use FORM 7C format essential for seamless ROC filings.

Why is FORM 7C of the Companies Act, 1956 Important?

Filing FORM 7C ensures full compliance with the Companies Act, 1956, promoting transparency in financial record-keeping. Key benefits include:

Avoiding Penalties: Late or non-filing attracts fines up to ₹500 per day.
ROC Compliance: Keeps your company's records updated with the Ministry of Corporate Affairs (MCA).
Audit Readiness: Facilitates easy access for auditors, statutory authorities, and inspections.
Legal Protection: Demonstrates adherence to statutory obligations, safeguarding against legal disputes.

In today's regulatory environment, even post the Companies Act, 2013 transition, legacy formats like this FORM 7C sample remain relevant for older companies or specific filings in India.

Key Elements of the FORM 7C Format

Our professional FORM 7C of the Companies Act, 1956 template includes all essential sections for accuracy:

Company Particulars: Corporate Identification Number (CIN), name, and registered office address.
Books of Account Details: Precise address where books (including cash book, ledger, journals, vouchers, etc.) are or will be maintained.
Effective Date: Date from which the books are maintained at the specified location.
Declaration: Certification that the intimation is true and complete.
Attachments: Supporting documents like lease agreements if applicable.
Signature and Designation: Authorized director, manager, or secretary with date.

This customizable legal template is drafted to meet court and ROC requirements, available in editable Word format or print-ready PDF.

Who Should Use FORM 7C of the Companies Act, 1956?

Private limited companies maintaining accounts off-site.
Public companies with head offices separate from registered offices.
Startups and SMEs expanding operations across locations in India.
Any company undergoing change in book-keeping address due to relocation or outsourcing.

Common use cases include business expansions, branch openings, or shifting to cloud-based accounting while notifying physical/virtual addresses.

Download Your FORM 7C Format Now!

Get instant access to our free FORM 7C of the Companies Act, 1956 sample download. Customize it using AI tools or professional legal help for your specific needs. Perfect for quick ROC e-filing via MCA portal.

Customize and Get Legal Advice

While this ready-to-use FORM 7C legal template is highly versatile, we recommend consulting a company secretary or lawyer for personalization. Ensure it aligns with your company's constitution and current regulations. Explore related templates like Form 18 (change of registered office), annual return formats, or other Companies Act, 1956 compliance documents for comprehensive business needs in India.

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FORM 7C OF THE COMPANIES ACT, 1956

Non-Judicial

++++FORM 7C

THE COMPANIES ACT, 1956

Application for extension of time under section 108(1D)

[pursuant to section 108(1D)]

Registration of Companies.

Regional Directors.

Subject : Extension of time under section 108(1D) of the Companies Act, 1956.

Dear Sir,

I beg to apply for extention of time under section 108(1D) of the Companies Act, 1956, and request you to kindly accord the same at an early date.

The brief particulars in respect of my holding are as under:--

Name of the company (with address) whose shares are the subject of transfer
Name and address of the applicant seeking extension of time
Number and nominal value of the shares involved in each instrument of transfer
Name of the transferee
Date of execution of the transfer
Date of expiry of the period of validity of the instrument of transfer in question
Whether the applicant is still the rightful holder of the transfer forms
Name of the person in whose favour the share stand registered in the books of the company
Reasons given by the applicant for the extension of the time asked for
Particulars of payment of the application fee

Dated Signature:

INSTRUCTIONS ON THIS APPLICATION

It is made under section 108(1D) of the Companies Act, 1956, and it is presumed that the applicant and other parties to the transfer deed to be revalidated are fully aware of the contents and legal implications related to the matters of transfer of share. If should be complete in all respects and accompanied by necessary fees. Extension of validity will be provided for a specified period from the date of revaluation based on the contents of the application. Responsibility for the truth, correctness and legal validity of this application and the transfer deeds related thereto rests entirely with the applicant and extension will be provided based on this.
Where the transferees are companies, compliance with the provisions of sections 49 and 372 (if applicable) of the Act should be ensured by the applicants to the satisfaction of Registrar of companies.
Payment of fees: Table of fees per each transfer deed.

Nominal face value of shares involved in the transfer deed	Fee payable
Up to Rs. 5,000	Rs. 25
Above Rs. 5.000	Rs. 50

Mode of payment : The amount may be paid in cash at the ROC?s Office or by Bank DD or pay order favouring to be attached to the application. Particulars of payment such as cash or DD or pay order No. and to be furnished in column No. 10 of the application.

Attestation:-- In case of transfer deeds requiring attestation (in cases like thumb impressions, marks, signature differences, etc.) the attestation may be done on the transfer deed itself by a Magistrate, Special Executive Magistrate, Notary Public or a similar authority holding a public office and authorised to use the seal of his office, member of a recognised stock Exchange through whom the shares are sold or a manager of the transferor?s bank.
Applications can be lodged at the cash counters of the offices of the registers of Companies.]

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Important Guidelines

Guidelines for Drafting FORM NO. 7C OF THE COMPANIES ACT, 1956

Where it is Used: Form No. 7C is utilized under the Companies Act, 1956, for filing a declaration of solvency with the Registrar of Companies. This form is typically used in the context of winding up a company voluntarily when the directors declare that the company can pay its debts in full within a specified period.

Guidelines:

Accurate Financial Declarations: Provide precise financial details reflecting the company's solvency. Clearly state assets, liabilities, and the estimated timeframe for settling debts.

Director's Declaration: Ensure the directors sign a declaration confirming their belief in the company's solvency. This declaration is a crucial component of the form.

Legal Compliance: Align the form with the legal requirements outlined in the Companies Act, 1956, for the voluntary winding up of a company. Seek legal advice for confirmation.

Board Resolution: Include a board resolution supporting the filing of Form No. 7C. Document the resolution in compliance with legal formalities.

Common Mistakes to Avoid:

Inaccurate Financial Information: Present precise and up-to-date financial information. Inaccuracies may lead to legal complications during the voluntary winding-up process.

Incomplete Declaration: Ensure that the director's declaration is complete and includes all necessary details. An incomplete declaration may result in rejection.

Failure to Comply with Legal Provisions: Stay informed about the legal provisions related to voluntary winding up. Non-compliance may lead to delays or complications in the process.

Omission of Board Resolution: Include a board resolution supporting the filing of the form. Failure to document the resolution properly may result in regulatory issues.

Adherence to these guidelines ensures that the filing of Form No. 7C is accurate and compliant with legal requirements. Attention to detail minimizes the risk of errors and supports a smooth voluntary winding-up process.

Frequently asked questions

What is Form 7C under the Companies Act, 1956?→

Form 7C is a statutory form used by Indian companies to intimate the Registrar of Companies (ROC) about the Director Identification Number (DIN) allotted to its directors or proposed directors under the Companies Act, 1956.

Is Form 7C still legally valid in India after the Companies Act, 2013?→

Form 7C was prescribed under the Companies Act, 1956. Under the Companies Act, 2013, DIN intimation processes have been digitized via MCA portal; verify current requirements on the official MCA website for compliance.

When and by whom should Form 7C be filed?→

Companies must file Form 7C within 30 days of DIN allotment. It should be filed by the company secretary or authorized director with the jurisdictional ROC in India.

Does filing Form 7C require stamp duty in India?→

No, Form 7C as a ROC e-filing form does not require stamp duty. Only applicable MCA filing fees are charged based on company authorization capital.

In what format can I download Form 7C?→

Form 7C is available for free download in editable Word (.doc) and non-editable PDF formats, suitable for online submission or printing.

Can I customize or edit the Form 7C template?→

Yes, the Word version of Form 7C is fully customizable. Edit company details, DIN numbers, and director information to suit your legal requirements before e-filing.