About this agreement
Important Guidelines
Supporting Documents
Documents commonly required when preparing and executing a Agreement between a Company and the Contractors for the Maintenance of Computers for a Fixed Period (1). Exact lists vary by State and receiving authority.
Photo identity proof of parties / deponent
Aadhaar, PAN, passport, voter ID, or driving licence.
When: Always, for identification and KYC.
Address proof
Aadhaar, utility bill, or other accepted address proof.
When: Usually required for notarization / filing.
Supporting title or factual documents
Prior deeds, agreements, notices, court papers, or records relevant to this template.
When: When the document relies on earlier transactions or proceedings.
Passport-size photographs
As required by the notary or filing office.
When: Often for affidavits and certain applications.
Stamp paper (if applicable)
Non-judicial stamp paper of the local required denomination.
When: Where State law requires the instrument on stamp paper.
Frequently asked questions
What is a computer maintenance agreement between a company and a contractor?→
It is a fixed-term service (AMC) contract under which an IT/hardware contractor maintains the company’s listed computers—usually with preventive visits, breakdown repair and optional factory assembly repair—against a monthly or periodic fee.
Is this Gujarati template valid for use in India?→
Yes, it is drafted for Indian contracting practice and is typically read with the Indian Contract Act, 1872. Stamp duty and attestation rules depend on your State (including Gujarat). Have a local advocate confirm execution formalities.
What should the equipment schedule include?→
List each computer or asset covered: description/model, quantity, serial numbers if available, and the office location where on-site service will be provided.
What is usually excluded from AMC cover?→
Common exclusions include misuse, floods/earthquakes, strikes or war, repairs by unauthorised persons, electrical or environmental damage, and failure to maintain recommended site conditions. Out-of-scope work is often charged at standard rates.
How are fees and taxes handled?→
The template typically uses a monthly charge per computer, with State/local taxes (such as GST) extra and shown separately on invoices, payable within the stated number of days from invoice date.
Can either party terminate early?→
Many AMC drafts allow termination on written notice (for example 90 days) before the then-current period ends. Check and customise the notice period to your commercial deal.
Do I need a lawyer to use this template?→
The template gives you a strong starting structure. For multi-location fleets, high-value hardware, or disputed past service, have a qualified Indian advocate review the completed Gujarati draft before signing.
