Duplicate Export License Affidavit Template India

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Affidavit to Issue the Duplicate Export License Format

Lost your original export license and need a duplicate fast? Get our free downloadable Affidavit to Issue the Duplicate Export License Format in PDF or Word format, ready to use for Indian exporters dealing with DGFT or customs authorities.

What is an Affidavit to Issue the Duplicate Export License?

An Affidavit to Issue the Duplicate Export License Format is a crucial legal document sworn by the exporter or authorized representative when the original export license is lost, stolen, damaged, or destroyed. In India, under the Foreign Trade (Development & Regulation) Act, 1992, and guidelines from the Directorate General of Foreign Trade (DGFT), this affidavit serves as a formal declaration to support applications for issuing a duplicate license. It assures authorities that no duplicate exists elsewhere and indemnifies them against future claims, making it indispensable for seamless export operations.

This ready-to-use legal template ensures compliance with court and government requirements, saving you time and legal hassles during urgent export shipments.

Why is the Affidavit to Issue the Duplicate Export License Important?

Export licenses are vital for international trade, regulating goods under restricted or prohibited lists. Losing the original can halt shipments, incur penalties, or delay customs clearance. Filing this affidavit is a mandatory step prescribed by DGFT Policy Circulars and customs notifications. It prevents fraudulent use of lost documents, protects national interests, and restores your trading capabilities swiftly. Using a professional Affidavit to Issue the Duplicate Export License Format minimizes rejection risks, ensures notarized validity, and accelerates approval—often within days.

Key benefits include:

Legal Compliance: Meets Indian export regulations fully.
Time-Saving: Customizable template ready for immediate use.
Cost-Effective: Free download avoids lawyer drafting fees initially.
Risk Mitigation: Includes indemnity to safeguard against liabilities.

Key Elements of the Affidavit to Issue the Duplicate Export License Format

Our Affidavit to Issue the Duplicate Export License Format includes all essential sections for completeness:

Affiant's Details: Full name, address, IEC (Importer Exporter Code), contact info.
License Particulars: Original license number, issue date, validity, issuing authority (e.g., DGFT Regional Office).
Circumstances of Loss: Detailed account of how/when the loss occurred (e.g., theft FIR details if applicable).
Non-Existence Declaration: Sworn statement that no duplicate exists and no misuse has occurred.
Indemnity Clause: Undertaking to indemnify DGFT/Customs against future claims or damages.
Verification and Notarization: Space for signature, date, and notary seal.
Annexures: Provisions for attaching FIR copy, indemnity bond, or other proofs.

This structure aligns with standard formats used in high courts, DGFT portals, and customs houses across India.

Who Should Use This Affidavit Format?

Ideal for:

Exporters/Importers with lost SCOMET, restricted goods, or standard export licenses.
Businesses in manufacturing, trading, or shipping facing documentation crises.
Agents/Freight Forwarders assisting clients in civil/commercial export matters.
MSMEs needing quick DGFT duplicate issuance for urgent orders.

Common use cases: Post-theft recovery, document damage during transit, or misplaced files during audits.

Download Your Free Affidavit to Issue the Duplicate Export License Format Today!

Ready to get back to exports? Download our customizable Affidavit to Issue the Duplicate Export License Format in PDF or editable Word now. Fill in your details, get it notarized, and submit to DGFT online portal or jurisdictional office. For premium options, customize with AI or legal experts for just a few clicks.

Important Note: This is a generic legal template for reference. Always consult a qualified lawyer or export consultant to tailor it to your specifics. Not legal advice. Explore related templates like Export License Application Format, Indemnity Bond for Duplicate Documents, or DGFT Affidavit Samples for more India-specific export needs.

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AFFIDAVIT TO ISSUE THE DUPLICATE EXPORT LICENSE

Non-Judicial

AFFIDAVIT WITH THE APPLICATION FOR THE ISSUE OF DUPLICATE EXPORT LICENCE

Before the Deputy Chief Controller of Exports, Department of Supply, Ministry of Food, ...........................

In the matter of issue of duplicate licence to M/s. ............................ Affidavit of A, aged about ........................ years, son of Shri ........ resident of .................... do hereby solemnly affirm and state as follows:

1 .That I am the proprietor of M/s. ....................... doing the business of export and import of various items at .............................

2. That M/s. ........................ was issued licence bearing No. .......... dated .......................... for the export of .......................... tons of .....................................

3. That the said licence has been lost, for which 1 lodged F.I.R. with Police Station, ....... ................. vide F.I.R. No. .................. dated .................., a copy whereof is attached.

4. That the said licence has been lost without it being fully utilised and the ................... so far exported on the said licence is to the extent of ................ tons.

5. In the view of the above, it is requested that the duplicate copy of the said

licence may be issued. If the original licence be found any time, the same shall be returned to the issuing authority for cancellation, with being utilised.

I, A, the abovenamed deponent do hereby declare and verify that the contents of paras 1 to 4 foregoing are true to my knowledge and contents of paragraph 5 are submission to this Honble Dy. Chief controller of exports, nothing material has been concealed and no part of it is false.

Verified at .. on this .. day of .. 2000.

Deponent

Date .

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Important Guidelines

Guideline for Drafting an Affidavit to Issue a Duplicate Export License:

Usage: An Affidavit to Issue a Duplicate Export License is used in international trade and export-related scenarios when the original export license is lost, damaged, or needs replacement. This affidavit is submitted to the relevant export control authorities or government agencies to request the issuance of a duplicate export license. It typically contains sworn statements, details of the lost or damaged license, and a commitment to comply with export regulations. Here's a concise guideline:

Header: Include the name of the relevant export control authority, exporter's details, and label it as an "Affidavit to Issue Duplicate Export License."

Introduction: Begin with a statement affirming that the affidavit is made voluntarily, truthfully, and under oath.

Exporter's Information: Provide the full name, company details, exporter identification number, and contact information.

Lost or Damaged License: Explain the circumstances surrounding the loss or damage of the original export license, including when and where it occurred.

License Details: Provide information about the original export license, including its number, date of issue, and any specific export restrictions or conditions.

Reason for Replacement: Clearly state the reason for requesting a duplicate export license.

Commitment to Compliance: Express the commitment to adhere to all relevant export regulations, laws, and guidelines.

Sworn Statement: Confirm that the information provided is true, accurate, and complete to the best of your knowledge and belief.

Signature: Include spaces for the affiant's signature, date, and, if required, the signature of a notary public.

Common Mistakes to Avoid:

Incomplete Information: Ensure all details about the lost or damaged license, export restrictions, and reasons for replacement are accurately provided. Lack of Notarization: If notarization is required, ensure the affidavit is properly notarized. Failure to Mention Compliance: Clearly state the commitment to comply with export laws and regulations. False Statements: Never provide false information in the affidavit, as it can have legal consequences. Drafting an Affidavit to Issue a Duplicate Export License is essential to replace a lost or damaged export license and continue international trade activities legally. The affidavit should be prepared accurately, with transparency and adherence to relevant export laws and regulations. Consulting with a legal expert or export consultant knowledgeable in export licensing procedures is advisable to ensure compliance with the specific requirements of the exporting country and international trade laws.

Frequently asked questions

What is the purpose of the Affidavit to Issue the Duplicate Export License?→

This legal affidavit is a sworn statement used by Indian exporters to declare loss or damage of the original export license, enabling authorities like DGFT to issue a duplicate under export regulations.

Is this affidavit legally valid in India?→

Yes, when properly drafted, notarized or attested on stamp paper, it complies with the Indian Evidence Act, 1872, and is acceptable for customs and DGFT applications across India.

Do I need to pay stamp duty for this affidavit in India?→

Yes, stamp duty applies under the Indian Stamp Act, 1899; rates vary by state (e.g., ₹20-₹100), so use appropriate non-judicial stamp paper for legal validity.

In what format can I download this Affidavit to Issue the Duplicate Export License?→

Download this customizable legal document in editable Word (.docx) or ready-to-print PDF format for easy use in India.

Can I customize or edit this affidavit template?→

Yes, this India-specific affidavit is fully editable; modify details like name, license number, and loss circumstances before notarizing.

Who should use this affidavit and when?→

Indian exporters or firms whose original export license is lost, damaged, or stolen should use it when applying for a duplicate from DGFT or customs authorities.