Free Address & Signature Change Affidavit Template PDF India

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Title: Affidavit for Change of Address and Signature from Sole or Joint Holder Deed of Company Format

Need to officially update your address and signature on a company deed as a sole or joint holder? Download our ready-to-use Affidavit for Change of Address and Signature from Sole or Joint Holder Deed of Company Format in PDF or Word format, customizable for India-specific legal requirements.

This professional legal template ensures seamless notification to the company registrar or authorities about changes in your details, saving you time and ensuring compliance.

Why is the Affidavit for Change of Address and Signature from Sole or Joint Holder Deed of Company Important?

In the dynamic business environment of India, shareholders and deed holders often need to update personal details like address or signature due to relocation, marriage, or other reasons. The Affidavit for Change of Address and Signature from Sole or Joint Holder Deed of Company Format serves as a sworn statement legally documenting these changes. It is crucial under the Companies Act, 2013, and related regulations for maintaining accurate records with the Registrar of Companies (ROC), stock exchanges, or company secretarial departments.

Failure to update these details can lead to complications in dividend payments, share transfers, voting rights, or legal disputes. This affidavit provides evidentiary proof, notarized for authenticity, making it indispensable for sole proprietors, joint holders, or nominees in private and public limited companies. Whether for property deeds, share certificates, or debenture holdings, this format ensures your changes are recognized promptly and legally.

Key Benefits of Using Our Format

Compliance Ready: Tailored to meet Indian court and company requirements.
Time-Saving: Ready-to-use legal template with placeholders for easy editing.
Cost-Effective: Free download option, with paid premium versions for AI customization or legal review.
Versatile Formats: Available in PDF for printing and Word for modifications.
Professional Layout: Includes all mandatory clauses for notary attestation.

Essential Elements in the Affidavit Format

A comprehensive Affidavit for Change of Address and Signature from Sole or Joint Holder Deed of Company Sample must include:

Affiant's Particulars: Full name, father's name, current and previous address, PAN/Aadhaar details.
Deed Description: Details of the company deed, folio number, certificate number, number of shares/debentures.
Change Declaration: Clear statement of old vs. new address and/or signature specimen.
Supporting Facts: Reasons for change (e.g., relocation, marriage) with dates.
Verification Clause: Sworn before a Notary Public or Oath Commissioner.
Witness Details: Signatures of two witnesses for added validity.
Annexures: Copies of supporting documents like new address proof or signature samples.

These sections ensure the affidavit is court-admissible and accepted by companies across India.

Who Should Use This Affidavit Format?

Sole Holders: Individual shareholders updating personal details on company deeds.
Joint Holders: Co-owners of shares or property deeds in companies.
Nominees/Executors: Those inheriting or managing deeds post-events like death or transfer.
Business Professionals: For compliance in private limited companies, LLPs, or public firms.

Common use cases include post-marriage name/address changes, house relocations, or signature updates due to health issues, especially in Mumbai, Delhi, Bangalore, and other major cities.

Download Your Customizable Template Now!

Get instant access to the Affidavit for Change of Address and Signature from Sole or Joint Holder Deed of Company Format for free download. Premium options include AI-powered customization or consultation with legal experts to tailor it perfectly to your needs. Edit in MS Word, print, notarize, and submit to your company or ROC.

Important Note: While this ready-to-use legal template is designed for convenience, it is not a substitute for professional legal advice. Consult a qualified lawyer or company secretary to ensure it fits your specific situation. Explore related formats like Share Transfer Deed, Indemnity Bond, or Nomination Forms for complete compliance.

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AFFIDAVIT FOR CHANGE OF ADDRESS AND SIGNATURE FROM SOLE OR JOINT HOLDER DEED OF COMPANY

Non-Judicial

A F F I D A V I T

I, Sri ________________________, S/o ____________________________, residing at _________ __________________________________________(Address with pin code, District) do hereby solemnly affirm and declare in favour of __________________________ (Name of the Company) whose securities are held by the holders whose Registered Office________________________________________________________________(Name and full address of the Registtered Office) of the Company is printed on all certificate(s). warrant(s) and annual report(s) issued by the Company is situated at _______________________________ (Address with pin code) .

1. That I/We/ am/are the sole/joint holders of ______ Number of shares/debentures/bonds (mention the details of TOTAL number of securities) in _________________________ (Name of Company) whose securities are held by the holders as detailed below:

Folio No.

No. of Shares/

Debentures/B-onds

Certificate No.

Distinctive

Nos. From

Distincrive Nos.

2. That I/We am /are residing at the above address and have not changed my/our address from the one recorded with the Company for the past 3 years.

3. That the above shares were acquired by me/us out of my/our own investment/funds against allotment in Public Issue/ allotment in Right Issue or acquired from the market in the year(s) 1991/1995.

4. That my/our signature(s) might have changed/altered by passing of time and therefore I/We request the Company to treat my/our signatures(s) as per the records maintained with the Company as cancelled.

5. That my/our specimen signature(s) given below be taken on record in respect of my/our holdings of securities in the Company as mentioned in paragraph I above in place of my/our existing signature(s) in the Company’s record.

6. Due to old age and health problems, I now find it difficult to sign as per my signature recorded with the Company. Dr………………………………….. of……………………………………………. has issued a Medical Certificate in my favour giving the reasons for my inability to sign the relevant documents (Strike out if not applicable)

7. I/We hereby affirm that I/We shall not hold the Company or its Agents in anyway responsible for any consequences that might occur directly or indirectly on account of the Company or its Agents acting on my/our request herein stated by replacing the signature(s) in the Company’s records and for the consequential acts/deeds by the Company/its Agent.

8. I/We hereby further affirm that the Transfer Deeds for sale of securities bearing my/our signature(s) as appended herein below can be taken as validly executed by me/us for all purposes and intents of transferring the ownership of securities held by me/us under the Folios as stated in paragraph I above/or for dematerialization of securities in the names of the accountholders/for issuance of duplicate share certificate/for deletion of the name of the deceased shareholder.

9. That, _______________________ (name on the share certificates) and ____________________ (name on supporting documents) is one and the same person.

I/We hereby affirm that I/We shall not hold the Company or its agents anyway responsible for any consequences that might occur directly or indirectly on account of the Company or its Agents acting on my / our request herein stated on account of replacing the name _______________________ (name on the share certificates) with __________________________ (name as per supporting documents) in the Company’s records and for the consequential acts/deeds by the Company/its agent. (Strike out if not applicable)

10. That I/we enclose legible self-attested copies of myy/our Valid Passport / PAN Card as proof of identity (mandatory for all shareholders)

11. This Affidavit is executed in favour of the Company/its Agent on my/our own volition and is in the format as required by the Company/its Agent forwarded to me/us vide its letter No………… dated …………

VERIFICATION

I/We solemnly affirm that the statements contained in the above paragraphs are true to the best of my/our knowledge, information and belief and that nothing material has been concealed from being disclosed.

Solemnly declared and affirmed on Identification at …………on this …….. day of ………(month)…………(year)

(Photographs of all accountholders)

Specimen signature of _______________________

Tel. No. of the holder :

Email id of the holder:

Deponent

Identified by me:

Advocate/_______________(Name of place)

(Signature of First Class Magistrate/Notary Public)

(Name and full address of

First Class Magistrate/Notary Public )

Registration No. …………….

Notary Register at Book No……….. Serial No. ……….

Court Fee/ Notarial Stamps

Official Seal of First Class Magistrate/Notary Public

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Important Guidelines

Guidelines for Drafting an Affidavit for Change of Address and Signature from Sole or Joint Holder Deed of a Company:

Title: Start with a clear title, such as "Affidavit for Change of Address and Signature of Sole/Joint Holder of Company Deed."
Declarant's Information: Identify the declarant (sole or joint holder) with their full legal name, old address, new address, contact details, and the capacity in which they are signing the affidavit (e.g., sole holder or joint holder).
Company Details: Include the full legal name of the company and its registration details.
Change of Address: Clearly state the reason for the change of address, whether it's a permanent move, temporary change, or for specific purposes like official correspondence.
Signature Change: If applicable, mention the reason for the change of signature and provide the new signature.
Declaration: Make a formal declaration that the information provided is true and accurate to the best of the declarant's knowledge.
Supporting Documents: Attach supporting documents that verify the change of address and signature, such as government-issued IDs or utility bills.
Notarization: Ensure the affidavit is signed and notarized in accordance with local laws and regulations.
Witness Statements: Include statements from witnesses, if necessary, who can vouch for the declarant's identity and the changes being made.
Legal Authority: Mention any legal authority or jurisdiction under which the affidavit is being executed.

Common Mistakes to Avoid:

Incomplete Information: Ensure all details, including old and new addresses and signatures, are accurate and complete.

Lack of Notarization: Failure to have the affidavit notarized can render it invalid for certain purposes.

Unsupported Claims: Provide supporting documents as evidence of the address and signature changes.

Inaccurate Statements: Always be truthful and accurate in the statements made in the affidavit.

Failure to Consult Legal Experts: Seek legal advice to ensure compliance with local laws and regulations, especially if the affidavit is needed for specific legal or official purposes.

An affidavit for a change of address and signature is used when a sole or joint holder of a company deed needs to update their address and/or signature information. It may be required for various purposes, including updating official records, company documents, or financial accounts. Proper drafting and notarization are essential to ensure the affidavit's validity and acceptance for the intended purposes. Legal consultation is advisable to address jurisdiction-specific requirements.

Frequently asked questions

What is the purpose of the Affidavit for Change of Address and Signature from Sole or Joint Holder Deed of Company?→

This legal affidavit in India allows sole or joint holders of a company deed to formally declare and notify changes in their address and/or signature. It ensures updated records with companies or authorities.

Is this affidavit legally valid in India?→

Yes, it is legally valid across India when drafted correctly, executed on appropriate stamp paper, and notarized by a Notary Public or attested by a Gazetted Officer.

Do I need to pay stamp duty for this affidavit?→

Yes, stamp duty applies as per state laws (typically Rs. 10-100). Affix non-judicial stamp paper of the required value before signing and notarizing.

In what format can I download this affidavit template?→

Download the customizable affidavit in editable Word or ready-to-print PDF format for convenient use in India.

Can I edit or customize this affidavit?→

Absolutely, the Word template is fully customizable. Insert your details, print on stamp paper, and notarize for legal enforceability in India.

Who should use this Affidavit for Change of Address and Signature?→

Sole proprietors or joint holders of company deeds in India should use it to update address or signature discrepancies with banks, companies, or government offices.