Free Director Affidavit Cum Declaration Template

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Title: Affidavit Cum Declaration by Director Format

Need a reliable and legally sound Affidavit Cum Declaration by Director Format for seamless company compliance in India? This essential document is your go-to solution for directors affirming key declarations required under the Companies Act, 2013.

What is an Affidavit Cum Declaration by Director?

An Affidavit Cum Declaration by Director Format is a sworn legal document where a director of a company formally declares and affirms certain facts, compliance, and undertakings. Commonly used during company incorporation under Section 7 of the Companies Act, 2013, it serves as a certification that the company will comply with all statutory requirements. This format combines an affidavit (sworn before a notary or oath commissioner) with a declaration, making it a powerful tool for regulatory filings with the Ministry of Corporate Affairs (MCA) or Registrar of Companies (ROC).

It's particularly vital in scenarios like new company registration, director changes, or annual compliances where directors must vouch for the accuracy of information and absence of disqualifications.

Why is it Important?

This Affidavit Cum Declaration by Director Format holds immense importance in maintaining corporate governance and regulatory adherence. Under Indian company law, directors are personally liable for false declarations, and this document protects against penalties, fines, or disqualifications. It builds trust with authorities, investors, and stakeholders by confirming:

No prior criminal records or prosecutions under relevant laws.
Compliance with DIN (Director Identification Number) norms.
Commitment to adhere to the Companies Act provisions.

Using a standardized, ready-to-use Affidavit Cum Declaration by Director Format minimizes errors, saves time, and ensures your filings are accepted without delays or rejections.

Key Elements of the Affidavit Cum Declaration by Director Format

A comprehensive Affidavit Cum Declaration by Director should include:

Director's Personal Details: Full name, address, DIN, and contact information.
Company Particulars: Name, CIN (if applicable), registered office.
Declarations: Affirmations on no previous directorships with similar names, no disqualifications, compliance with Section 149, etc.
Undertakings: Promises to file returns, maintain books, and follow CSR norms if applicable.
Verification Clause: Sworn statement before notary with date, place, and signature.
Annexures: Supporting documents like ID proofs or board resolutions.

Our customizable legal template covers all these essentials in PDF/Word format, tailored for Indian courts and ROC requirements.

Who Should Use This Affidavit Cum Declaration by Director Format?

New Company Promoters/Directors: Essential for SPICe+ forms during incorporation.
Existing Company Directors: For KYC updates, director appointments, or compliances.
CS/CA Professionals: Handling multiple filings efficiently.
Startups and SMEs: Ensuring quick regulatory approvals.

Whether for private limited companies, OPCs, or public entities, this format is indispensable in business, civil, and corporate legal contexts.

Download Your Ready-to-Use Affidavit Cum Declaration by Director Template Now

Get instant access to our professional Affidavit Cum Declaration by Director Format – available for free download in editable Word or PDF format. Customize it effortlessly with AI assistance or legal help, and notary-attest for immediate use. Perfect for court filings, MCA submissions, or company secretarial work.

Important Note

While this Affidavit Cum Declaration by Director Sample is designed as a customizable legal template for India, it's recommended to consult a qualified company secretary, lawyer, or chartered accountant for specific advice. Ensure notarization as per local laws. Explore related resources like Director KYC Format, INC-9 Form, or Company Incorporation Affidavit for complete compliance solutions. Keywords: affidavit cum declaration by director free download India, director declaration sample PDF, ready to use legal template.

AFFIDAVIT- CUM-DECLARATION BY DIRECTOR

Non-Judicial

AFFIDAVIT- CUM-DECLARATION BY DIRECTOR

In the matter of the execution of the Debenture Trust Deed by ABC Power Generation Company Limited, in favour of XYZ Finance Company Ltd. (hereinafter referred to as 'XYZF') acting as Trustees for the holders of Non-Convertible Debentures of Rs. 100 each and of the aggregate value of Rs. 47.00 crores.

I, Shri son of aged about????? years, residing at?????do hereby most solemnly and sincerely affirm and state, as follows:

1. I am a Director of ABC Power Generation Company Limited, a public Company registered under the Companies Act, 1956 (1 of 1956), and having its Registered Office?????at Mumbai - 400034 (hereinafter referred to as the'Company').

2.I am fully conversant with the facts and circumstances relating to the issue by the Company of 47,00,000 Secured Redeemable Non-convertible Debentures, of Rs.100 each and of the aggregate value of Rs. 47.00 crores (hereinafter called 'said'Debontures'), in my capacity as its Director. I have been duly authorised by a Resolution passed by the Board of Directors of the Company at a meeting held on?????to make this Declaration for and on behalf of the Company.

3.I say that the Company is seized and is well and sufficiently entitled to

(a) all those piece and parcel of land hereditaments and premises situate at Flat No. ?????admeasuring?????sq. ft. of built up area on first floor of the building constructed on the Plot No.1 "Seaview?????situate lying and being in Registration District?????Registration Sub-District Mumbai, Village ............... ,Taluka ????Mumbai - 400 023 n the State of Maharashtra more particularly described in the Schedule hereunder written now erected or to be hereafter erected thereon or any part thereof together with all yards compounds wells waters waters-courses sewers drains ways passages, lights, liberties, rights, privileges, easements, advantages and appurtenances whatsoever to the said lands her6ditaments and premises or any of them or any part thereof now or heretofore belonging or in anywise appertaining or usually held or occupied or enjoyed therewith or reputed to belong or be appurtenant thereto (hereinafter referred to as "immovable property").

4.I say that in respect of the immovable property, the provisions of the Urban Land (Ceiling and Regulation) Act, 1976 and the rules made thereunder do not apply/ necessary permission has been submitted.

5. I say that the immovable property is free from all encumbrances or charges (statutory or otherwise), claims and demands and that the same or any part thereof is not subject to any lien, lis pendens, attachment. or any other process issued by any Court or other Authority and that ever since the date of its acquisition the said immovable property has been in the exclusive, uninterrupted and undistrubed possession and enjoyment of the Company and no adverse claim has been made against the Company in respect of the said immovable property or any of them or any part thereof and the same is not affected by any notices of acquisition or requisition, and that no proceeding is pending or initiated against the Company under the Income-tax Act, 1961, Public Demands Recovery Act or under any other law for the time being in force in India and that no notice has been received or served on the Company under rules 2, 16, 21 and 51 of the Second Schedule to the Income-tax Act, 1961 and/or under any other law and that there is no pending attachment whatsoever issued or initiated against the said immovable property or any of them or any part thereof nor is the Company aware of any facts/circumstances which could lead to any such order or proceedings.

6.I say that the issue of Debentures by the Company is within the borrowing limits of the Board of Directors of the Company.

7.I say that the Company had passed all the necessary resolutions including the Resolution under section 293(l)(a) of the Companies Act, 1956, for issue of the Debentures and the creation of security therefor inter alia in the form of a mortgage and charge in favour of the Trustees over the Immovable Properties.

8. The Company has duly paid all rents, royalties and all public demands, including provident fund dues, gratuity dues, employees' state insurance dues, income-tax, sales tax, corporation tax and all other taxes and revenues payable to, the Government of India or to the Government of any State or to any Local Authority and that at present there are no arrears of such dues/rents, royalties, taxes and revenues due and outstanding and that no attachments or warrants have been served on the Company in respect of Sales Tax, Income-tax, Government revenues and other taxes except to the extent of'such levies which are under appeal before the respective authorities on, points of law/fact on account of bona fide disputes.

9.I also agree and undertake on behalf of the Company to give such further declaration, undertakings and other writings as may be required by the Debenture Trustees or their solicitors and satisfactorily comply with all other requirements and requisitions submitted by or on behalf of the Debenture Trustees.

10.I say that at the request of the Company, the Income-tax authorities have granted approval pursuant to the provisions contained in section 230A of the Income-tax Act, 1961 for the due registration of the Debenture Trust Deed creating inter alia A mortgage on the immovable property in favour of the Debenture Trustees.

11. On behalf of the Company, I hereby assure, agree, undertake and declare that the security created/to be created by the Company in favour of the Debenture Trustees shall enure in respect of the Company's immovable property, both present and future to the benefits of Trustees.

12. On behalf of the Company, I hereby agree, declare, and undertake that I will, within such period as the Trustees may allow in this behalf from the date hereof or such extended period or periods as may from time to time be permitted by the Debenture Trustees in their absolute discretion, which permission shall be in writing:

(a) Give such declarations, undertakings and other writings as may be required by the Debenture Trustees and satisfactorily comply with all other requirements and requisitions submitted by or on behalf of the Debenture Trustees.

(b) I say that the Company has paid all rents, rates, taxes, cesses, fees, revenues, assessments, duties and other impositions and all other amounts due in respect of the said immovable property and that the Company shall observe and comply with all the rules and regulations pertaining to the same and that the Company will not do or omit to do or suffer to be done anything whereby the security created/or to be created be affected or prejudiced in any manner whatsoever.

(c) For and on behalf of the Company, I agree, assure and undertake that the Company shall duly and promptly comply with all the provisions contained in the Debenture Trust Deed or any other document or as may from time to time be required by the Trustees.

13. On behalf of the Company, I hereby further undertake that except with the prior written consent of the Trustees no further mortgage, charge, lien or other encumbrance whatsoever shall be created by the Company on the immovable property comprised in the security except as permitted under the Subscription Agreement.

14. On behalf of the Company, I further declare that I am not aware of any act, deed, matter or thing or circumstance which prevents the Company from creating the said mortgage and charge in favour of the Debenture Trustees over the immovable property.

15.I say that I have been authorised by the Board of Directors of the Company pursuant to a resolution passed at their meeting held on?????to make the aforesaid statements and declarations for and on behalf of the Company and the said Resolution continues to be valid and binding and has not been revoked.

16.I am making the aforesaid declaration for and on behalf of the Company after verifying all the relevant records and ascertaining all particulars and satisfying myself that the same are true and knowing fully well that the Debenture Trustees would be accepting the declaration and acting thereon.

SOLEMNLY DECLARED AT

by the withinnamed

Shri

Director in pursuance to a

Resolution of the Board of

Directors of the said Company

on this??day of ...........

?????20??. .

Before me

Notary Public

THE SCHEDULE HEREINABOVE REFERRED TO

.Description of Lands

All those piece and parcel of land hereditaments and premises situate at Flat No. ?????admeasuring 409 sq. ft. of built up area on first floor of the "Sea????? . building constructed on the Plot No.1 situate lying and being in Registration District ???Registration Sub-District Mumbai?????Village?????Taluka ???Mumbai - 400 023 in the State of Maharashtra.

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Important Guidelines

Guidelines for Drafting an Affidavit-Cum-Declaration by Director

An Affidavit-Cum-Declaration by a Director is a legal document used in various contexts, including corporate governance, regulatory compliance, and legal proceedings. It involves a director providing a sworn statement and declaration of facts or intentions. Here are key considerations when drafting such an affidavit:

Title and Identification: Clearly label the document as an "Affidavit-Cum-Declaration by Director" and identify the director, company, and relevant case or matter.

Purpose: Clearly state the purpose of the affidavit, whether it's for compliance with legal requirements, financial disclosures, or affirming facts in a legal case.

Factual Statements: Include a section where the director provides factual statements or declarations, ensuring accuracy and completeness.

Verification: Include a verification clause where the director swears or affirms the truth of the statements made in the affidavit.

Signature and Notarization: Include space for the director's signature, date, and, if required, notarization or attestation.

Common Mistakes to Avoid:

Inaccurate Information: Ensure that all statements made in the affidavit are accurate and verifiable to avoid legal consequences for false statements.

Ambiguity: Use clear and precise language to prevent misunderstandings about the director's statements or intentions.

Failure to Seek Legal Counsel: Consult legal experts, especially in complex legal matters, to ensure compliance with applicable laws and regulations.

Lack of Proper Documentation: Attach any necessary supporting documents to substantiate the statements made in the affidavit.

Failure to Update: Regularly review and update the affidavit as circumstances change or new information becomes available.

In conclusion, a well-drafted Affidavit-Cum-Declaration by a Director is essential for providing accurate and legally binding statements. By following these guidelines and avoiding common mistakes, directors can ensure the validity and credibility of their affidavits in various legal and regulatory contexts.

Frequently asked questions

What is an Affidavit cum Declaration by Director used for in India?→

This legal document is used by company directors to swear or affirm facts, compliance, or declarations required under the Companies Act, 2013, for ROC filings, incorporations, or changes.

Is this Affidavit cum Declaration legally valid in India?→

Yes, it is legally valid across India when drafted correctly, executed on non-judicial stamp paper, and notarized or attested by a gazetted officer as per state laws.

Does the Affidavit cum Declaration by Director require stamp duty?→

Yes, stamp duty is required and varies by state (typically Rs. 10-100). Affix appropriate non-judicial stamps before signing, per the Indian Stamp Act.

In what format can I download this Affidavit cum Declaration?→

Available for free download in editable Word (.docx) and non-editable PDF formats, suitable for immediate use or customization.

Can I customize or edit the Affidavit cum Declaration by Director template?→

Absolutely, the Word format is fully customizable. Insert your company details, director information, and specific declarations to meet Indian legal requirements.

When and who should use the Affidavit cum Declaration by Director?→

Directors of Indian companies should use it for MCA/ROC submissions, bank compliances, or court matters needing sworn statements on company affairs.